Call for Proposals FAQ
Frequently Asked Questions
Submission Period Opens: Tuesday, August 16, 2022
Deadline for Submissions: Monday, October 31, 2022, 11:59pm EST
Application Link: https://webportalapp.com/sp/login/sabinvaccineinstitute-vaccineacceptancegrants
Full Call for Proposals: http://vaccineacceptance.org/call-for-proposals-2023
AM I ELIGIBLE TO APPLY?
How do you define not-for-profit?
A non-profit organization is a group organized for purposes other than generating profit and in which no part of the organization’s earnings may be distributed to its individual personnel or private shareholders. Often this allows the organization to apply for tax-emption (e.g., in the United States there is 501(c)(3) status of the Internal Revenue Code).
An applying organization can contract with a for-profit consultant for services, and these services need to be outlined as a separate line item within the budget.
Are public universities eligible to apply?
Researchers affiliated with universities/institutes that are publicly or privately funded are eligible
Are Civil Society Organizations eligible to apply?
Can multiple proposals be submitted from the same organization?
Yes, while multiple proposals may be submitted by the same Principal/Co-Investigator, Sabin will only fund the individual(s) for one project.
If I have already been awarded a prior Sabin Social and Behavioral Research Grant, may I re-apply?
Are we required to have a project co-investigator?
As long as three disciplines are represented among principal investigators, we do not require co-investigators. If you are not able to select 0 for number of co-investigators, please select 1 and enter N/A for the subsequent co-investigator questions. We apologize for the inconvenience. Please contact email@example.com if you have any questions.
CAN MY RESEARCH PROJECT SIT IN MORE THAN ONE TRACK?
Yes (e.g., catch-up interventions for routine immunization using the BeSD framework)
However, in the application submission system, applicants will need to select only one track. If there is overlap between tracks 1&2, applicants will need to choose the track where you feel the project would have the most impact. If there is utilization of the BeSD framework, submissions must be submitted to the WHO BeSD framework track.
HOW DO YOU DEFINE GLOBAL REGIONS?
For this application, we ask you to follow the defined six (6) WHO regions of low- and middle-income countries ‐ Africa; America (within our application system this includes LMICs within Mexico, Central and South America, and the Caribbean); Eastern Mediterranean; Europe; South‐East Asia; Western Pacific. You may find a list of countries per categorization, here.
Is there a budget template?
Yes, and it is the same template to be used for reporting throughout the life of the grant. See the budget template and key below.
Or copy and paste this version:
|[Name of Organization]||Unit Type||Quantity||Unit Cost (USD)||Total Project Budget (USD)|
|Staff Name/Title 1||Hours/Days||20|
|Staff Name/Title 2||Hours/Days||1|
|Subtotal – Personnel|
|Subtotal – Contracting Services|
|Example: Face Masks||Boxes||2|
|Example: Disposable Gloves||Boxes||2|
|Subtotal – Supplies|
|Example: Test Tubes|
|Subtotal – Equipment|
|Travel & Transportation|
|Example: Local transport||5||$59||$295|
|Subtotal – Travel|
|Other Direct Costs|
|Subtotal – Other Direct Costs|
|Indirect Costs (up to 15%)|
Project Budget Key
- Personnel: the unit cost is the annualized salary (or wage compensation) per full-time equivalent (FTE) position
- Contracting Services: include any consultancy agreements required for the duration of the project
- Supplies: include common operating supplies that will be used in the short-term/within one year or less
- Equipment: include items with a unit cost of $5,000 USD or more and/or a useful life of more than one year. A fractional quantity can be entered.
- Travel & Transportation: multiple identical trips by multiple people can be reflected in the same line
- Other Direct Costs: section serves as a place to capture everything that qualifies as a direct cost and does not fit any of the other categories
- Indirect Costs: administration and overhead
Submissions that do not utilize the budget template and/or do not present the budget in a table and only in paragraph form, will not be reviewed.
All budgets must be accompanied by a justification for the funds allocated to each line-item budget category.
Can I hyperlink my budget on the proposal document?
Does the budget maximum include direct and indirect costs?
Noting that indirect costs are capped at 15% of total direct costs
Total budget should not exceed US$70,000.
REQUIRED FOR SUBMISSION
Can I submit my application via email?
No. All applications must be submitted via the WizeHive platform.
Do we need provide ethical clearance with our research proposal?
No, you do not need ethics review board approval until your grant application has received funding.
A portion of grant funds will be contingent on IRB approval.
Do we need to provide letters of commitment with partner organizations?
3 pages maximum to explain your project in narrative format
Does not include list of key personnel with contact information and institutional affiliations, project timeline/Gannt, budget and budget justification, and reference list. These may be listed as appendices within your submitted proposal.
Gannt Chart/Table for Timeline
An explanation of feasibility of project within grant timeframe should accompany the Gantt chart. An example of a Gantt chart (see CFP for required components of the Gantt Chart) can be found below:
As mentioned within the CFP, applicants are expected to produce a solution-oriented output(s) resulting from the research (e.g., policy brief, intervention strategy paper, case study, etc.) and carry out the proposed dissemination plan for the relevant key stakeholder audience(s) for the output(s).
In addition to project outputs, successful applicants will provide mid-line and end-line project reports (deadlines to be determined through review of the Gantt chart), including financial reports to the grant officer. Grant partners are encouraged to reach out to the grant officer and VARN members for technical advising throughout the 18-month grant period.
WHEN WILL I HEAR BACK?
Phased review and timeline for decisions
Submissions will undergo three phases of review, and applicants will be notified regardless of advancement at the conclusion of each round. The estimated timeframe for these decisions is as follows:
Advancement to Phase Two: November 1, 2022
Advancement to Phase Three: January 16, 2023
Final Decision: February 28, 2023
The funding period will begin on March 1, 2023, and close on August 31, 2024
If my application is not successful, will I be told why?
Due to the high levels of applications typically received, we will not be able to provide individual feedback.